May 16, 2012

Professional Engineer Interview Guidelines - Part 2

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1.    General
1.1    The Professional Interview shall be held throughout the year in Malaysia.
1.2    An Applicant attending the Professional Interview shall :
a) Be a Graduate Member of the Institution  or in possession of qualifications recognized by the Institution; and
b) Has at least three (3) years of approved experience (after graduation with an accredited engineering degree) in planning, design, execution and management of such works as are comprised within the profession of an engineer or relevant experience under the IEM Log Book Training Scheme.
1.3 An Applicant for the Professional Interview must be submitting one (1) copy of the completed Form IEM/PI (1) together with the appropriate fees to IEM. In the course of narrating his experience, the Applicant should state concisely his role and responsibility and the tasks assigned to him.
1.4 The Applicant shall be informed in writing on his eligibility to attend the professional Interview only after the relevant Committees have approved the application. The name of the principal interviewer shall then be communicated to the candidate. The principal Interviewer shall notify the Candidate of the timeline by which the Documents (Pease see section 2 below) are to be sent to him and the date, time and place of the Professional Interview.
1.5 The Document shall be sent by the Candidate to the Principal Interviewer, properly packed and marked, at the top left hand corner, ‘Professional Interview Documents’. Each sheet of drawing and every report must bear the Candidate’s name and must be fully described in Form IEM/PI (2).
1.6 A Candidate will not be permitted to bring any book or any form of reference material, electronic devices such as mobile phones , PDA, laptops, notebooks, iPADetc (except scientific calculators, on condition that the calculators are non-programmable, silent and give no printout), logbook etc during essay writing.

2.    Documents to be Submitted
2.1 The Candidate is required to submit:
a) Training and Experience Report
- Two (2) copies of the Report printed on A4 paper, giving an account of all his training and experience in chronological order, conforming to Section 3; and
b) Technical Report
- One (1) copy of the Report printed on A4 paper with supporting sheets, calculations, tables, charts, diagrams and/or drawings duly certified and comforting to one of the alternatives in section 4.
- The Report shall include one or more of the following categories; Design Work, Feasibility Study, Research and Development Work, and Operation and Maintenance Work.

3.    Training and Experience Report
3.1 The purpose of this report is to provide a detailed description of the Candidate’s engineering training and experience throughout his career. The report should ideally be of 2,000 to 4,000 words and to be signed by the Candidate.
3.2 As an introduction, the Candidates should summarise in chronological order, his employment record inclusive of the dates of each position held. Immediately below this summary, a Candidate, where relevant must state the total time he has spent on design, field work, management and/or others (refer Glossary for details). All time spent in any other capacity should be included to avoid any gaps in this summary.
3.3 In the Report, the Candidate must deal fully with the tasks on which he has been employed, whether in design, construction, operations and maintenance, manufacturing, teaching or research. It should explain clearly the precise position that the Candidate has occupied in each case, and the role and responsibility assigned to him. He should elaborate on any special problems he has encountered explaining how they were dealt with. The Report must not be a mere inventory of work prepared and executed. He should also elaborate on any subject in which he has specialized or obtained exceptionally good experience. The size and cost of the works should be indicated.
3.4 Throughout the Report, reference should be made to the Candidate’s employer or immediate superior under whom he has served, giving the name, designation, professional affiliation and stating their membership grade, if any.

4.    Technical Report
This Report shall include one (1) or more of the following categories:

4.1 Design Work
Document shall include the following:
a) At least two (2) working drawings ;
b) Detailed design calculation relating to one (1) or more of the Candidate’s own submitted drawings ;
c) Specification and ;
d) A set of Bill of Quantities (BQ), comprising abstract and take-off sheets relating either to one or more of the submitted drawings, whether or not prepared by the candidate.
A Candidate may submit an additional drawing not necessarily prepared by him, to illustrate his experience in the engineering work.

4.2 Feasibility Study
A part of feasibility study involving functional and economic comparison of preliminary designs of an engineering system, OR a comprehensive report of a major engineering project, OR a system design of a major engineering works.
Document should include the following:
a) At least one (1) relevant drawing conveying essential features of and details of a structure or systems;
b) At least three (3) sketches containing sufficient details to enable a draughtsman to work them up into drawings without further guidance;
c) Preliminary stress or systems analysis;
d) Bill of Quantities, cost or economic analysis as appropriate; and
e) Specifications

4.3 Research and Development Work
a) Description of the research and development work detailing the planning, execution (methodology) and deliverables of the work that clearly demonstrate sound application of engineering principles. Details of progressive pilot or prototyping work from computer and/or laboratory models shall also be submitted. The Report will need to include particularly the work actually carried out by the Candidate, appended with any engineering document including drawings produced by him.
b) A critical appraisal of the design on any research experiments or systems which may not be the work of the Candidate may be included.

4.4 Operation and Maintenance Work
a) A detailed description of the operations of the plant or system together with the maintenance schedule, which the Candidate has formulated or designed. In his submission, he should clearly indicate his contribution which would demonstrate a sound understanding of the engineering principles and their application.
b) A critical appraisal of the design of the engineering system which may not be the work of the Candidate should be included. Details of modifications made to the existing system which are the work of the Candidate should also be submitted.

5.    Certification of Documents
5.1 Every drawing and document (supporting sheet, calculation, table, chart, and diagram) wherever relevant is to be signed by the Supervising Engineer or Mentor who must also certify on the prescribed Professional Interview Certificate Form IEM/PI (2) that these are the works of the Candidate. If only a portion of the Documents has been prepared by the Candidate, this must be clearly indicated by the Candidate and certified by Supervising Engineer. It is essential that the drawings and document submitted shall be the work of the Candidate in the ordinary course of his employment. Drawings, design and document prepared as exercise for academic purpose or otherwise are not acceptable.

6.    The Interview
6.1 Oral Examination
6.1.1 The Candidate will be required to attend an Oral Examination, conducted by the Principal and Second Interviewers in which his training and experience, not only on time basis but also on merit and quality shall be assessed.
6.1.2 In general, the Oral Examination is intended to assess the Candidate’s;
a) Design Experience – Understanding with full participation
b) Site/Field Experience – Degree of exposure and effective participation
c) Management Experience – Capability to organise assignment and accept responsibility
d) Engineering Application – Resourcefulness, ingenuity in giving solution with sound fundamentals
e) Communication Skills – Ability to communicate verbally, clarity in speech
f) Maturity of Thought – Development of professionalism, ability to focus on material issues rather than personal and petty matters
g) Professional Responsibility – Capability to accept professional responsibility, have accountability, not passing the buck and blame others
h) Ethical judgement in the conduct of works – Integrity and good governance
i) Awareness of engineering sustainability, health and safety issues.
6.1.3 The Candidate will be required to attend an Oral Examination, conducted by the Principal.

6.2 Written Examination

6.2.1 A Candidate shall, after the Oral Examination, be required to write a technical essay (Section A) and an essay on the Regulation of Professional Conduct (Section B).
6.2.2 The essay are intended primarily to test the Candidate’s knowledge and ability to communicate in good English or Bahasa Malaysia, and to marshal his thoughts and then express them on paper in a clear, critical and concise manner. Time allocation for each essay is 1 ½ hours.
6.2.3 For section A, the Candidate will be required to write an essay on one out of the two questions set by the Interviewers based on the Candidate’s broad experience.
6.2.4 For section B, the Candidate will be required to answer one question from two alternative questions selected by the Interviewers from a list of 13 questions previously made available to the Candidate. These questions will be in relation to the Regulation of Professional Conduct.