May 16, 2012

Professional Engineer Interview Guidelines - Part 1

(Revised September 2011)

Attention: Candidates applying to sit for the Professional Interview (PI) for IEM Corporate Membership are required to take note of the following new guidelines which take effect from 1 September 2012. (1) Revised Professional Interview Guidelines as documented herewith. (2) A copy of the Training and Experience Report would need to be submitted together with their application for the PI.

I.    THE PROFESSIONAL  INTERVIEW

1.    Definition

The professional interview is a peer review process comprising an examination on the professional competency of the candidates by Corporate Members of IEM with respect to:
a)    Grasp and application of engineering fundamentals
b)    Ability to communicate clearly both orally and in writing
c)    Demonstration of ethical judgement in the conduct of all works
d)    Ability to accept professional responsibility
e)    Awareness of engineering sustainability, health and safety issues
 
A successful candidate in the Professional Interview would have demonstrated his professional competence attained in all the following areas:
•    Training and Experience Report;
•    Technical report;
•    Oral Examination;
•    Essay Writing – Section A, and
•    Essay Writing – Section B

2.    Glossary and Interpretation

Applicant means an engineer who has made an application to attend the Professional Interview set by IEM.
Bill of quantities means the list of work items, raw materials, etc. and their respective quantities required to complete an engineering work.
With regard to Chemical Engineering or related engineering discipline, the “Material and Energy Balance” in lieu could be considered as the bill of quantities.
Candidate means Applicant who has been approved by IEM to attend his Professional Interview.
Design/Office Experience means the period, in man months, of training and experience of the candidate spent in an office environment to plan, manage and execute design work, feasibility study, research and development work, or operation and maintenance work under a Supervising Engineer.
With regard to Civil and Electrical Engineering disciplines, the candidate has to spend a minimum aggregate of twelve (12) months in design/office, wile for other disciplines he has to spend a minimum aggregate of six (6) months in design/office.
Design Work means the detailed design calculations on an engineering assignment, together at least two (2) working drawings, specifications and a set of Bill of Quantities. The Work must be submitted using the Professional Interview Certificate Form IEM/PI (2) duly certified by his Supervising Engineer or Mentor.
Essay Writing means the second session of the professional interview, whereby the Candidate is required to write two essays.
Essay Writing – Section A means the technical essay written by the candidate during the second session of his Professional Interview, whereby he will write on one of the two alternative subjects selected by the Interviewers relating to his practical experience.
•  Essay Writing – Section B means the second essay written by the candidate during the second session of his Professional Interview on the Regulation of Professional Conduct. The Candidate will be asked to answer one question from two alternative questions selected by the Interviewers from a list of questions previously available to the candidate.
Feasibility Report means the document describing the feasibility study, evaluation or analysis of potential and impact of a proposed engineering project to determine its technical and financial viability, in addition to highlighting the difficulties in carrying out designated tasks related to the said project. The Report must be submitted using the Professional Interview Certificate form IEM/PI (2) duly certified by his Supervising Engineer or Mentor.
IEM is the abbreviation for “The Institution of Engineer, Malaysia”.
IEM Corporate Member means a member of IEM who has been admitted or transferred into the grade of member (MIEM) of fellow (FIEM) upon satisfying the IEM Council that he has attained such standard and criteria as set by the Council being evidence of his proficiency as a professional engineer.
IEM Council means the elected governing body of IEM with the mandate to direct and manage all property and affairs of the Institution, including conducting the Professional Interview for the purpose of admission as Member of IEM (MIEM).
IEM Graduate Member means a member of IEM who has been admitted or transferred into the grade of Graduate Member (Grad IEM).
IEM Log Book Training Scheme means the training scheme organized by IEM to  provide guidance to a proper practical training for IEM Graduate Member entering the profession of engineering and to ensure that such training fulfils the requirements for his transfer to be a Member of IEM.
Through the IEM Book Log Training Scheme, the IEM Graduate Member shall become a mentee who would obtain his practical experience under the super vision of a Mentor for a minimum period of three (3) years. The IEM Graduate Member shall maintain a log book of his training, which shall be endorsed quarterly by his Mentor. Every year the log book has to be submitted to IEM for record and endorsement.
IEM Monthly bulletin means the monthly bulletin called ‘JURUTERA’ published by IEM to communicate to its member information on matter affecting the institution in particular and the engineering profession in general.
The names of all Applicants will be published in this bulletin. If any IEM Corporate Member has any reason as to why any of the applicants is not a fit and proper person for election or transfer as a Member of IEM (MIEM), he should communicate in writing to the Honorary Secretary. Such communication should be lodged within a month from the date of publication.
The names of successful Candidates will be published after the IEM Council has approved the election to Member of IEM (MIEM).
Lecturing Candidates means the candidate who is engaged in lecturing an accredited engineering degree in an Institution of Higher Learning at the time of his application , and the final two years of the engineering course for a period not less than twelve (12) months. He has to have the equivalent of one year’s practical engineering experience, which canbe made up of separate parts. In addition to these prerequisites, he must have must not less than three (3) years’ experience, which may include a period on :
a)    An approved course of full time post-graduated study, or
b)    On research for the award of a higher degree, or
c)    Research done whilst holding the position of lecturer in an accredited degree course.
Member means a Member of the Institution of Engineers, Malaysia (MIEM).
Mentor means an IEM Corporate Member of the same discipline, who has been assigned to supervise the practical training of an IEM Graduate Member under the IEM Log Book Training scheme.
Operation and Maintenance Candidate means the candidate whose experience lies in the operation and maintenance of an engineering plant or system, which forms the prerequisite for him to qualify to attend the Professional Interview.
Operation and Maintenance work means the Technical Report to be submitted by an Operation and Maintenance Candidate to the principal Interviewer. The report must be submitted using the Professional Interview Certificate Form IEM/PI (1) duly certified by his Supervising Engineer or Mentor.
Oral Examination is the first session of the Professional Interview, whereby the Candidate will be questioned by two Professional Interviewers on his training and experience with particular reference to its quality.
Peer Review is a process used for checking the work performed by one’s equal (peer) to ensure it meets a specific set of criteria.
Principal Interviewer means an IEM Corporate Member assigned by the Professional Interview Board to conduct the Professional Interview.
Professional Interview Certificate means Form IEM/PI (2) which either the Supervising Engineer or Mentor certifies for the Candidate that the Technical Report has been executed by the candidate under his general supervision.
Professional Interview Board means the unit within the Institution assigned by the IEM Council to organize the Professional Interview.
Professional Interview Document means the Training and Experience Report and the Technical Report.
Professional Interview Regulations means the regulations for the conduct of the Professional Interview.
Regulation on Professional Conduct means a set of code intended to cover all eventualities on how an IEM Corporate Member or a professional engineer shall conduct himself, written in general terms based on broad ethical principles.
Research Candidate means the candidate who has been engaged in engineering research work as a prerequisite for his practical experience in engineering to qualify him to attend the Professional Interview, and is doing research at the time of his application to sit for the Professional Interview. The candidate shall have at least five (5) years of experience made up the following :
a)    Responsible position in engineering research; research for the award of a post graduate Master or Doctorate degree could be considered for an aggregation up to a maximum of one or two years respectively depending on the duration of the research; and
b)    A minimum of two (2) years practical experience aggregated of one year on site and one year of approved relevant experience and under the supervision of a Corporate Member of the Institution of the same discipline.
Research and Development Work means the Technical Report to be submitted by a Research Candidate to the Principal Interviewer. The report must be submitted using the Professional Interview Certificate Form IEM/PI (2) duly certified by his Supervising Engineer or Mentor.
Second Interviewer means an IEM Corporate Member appointed by the Principal Interviewer to assist him in the Professional Interview.
Site/Field Experience means the period of training and experience of the Candidate during which he spends his time in the site/field either supervising an engineering work, conducting his research and development work, or being involved in operation and maintenance work. Site/field experience shall not consist merely of periodical and routine site/field inspections, attending site meetings, but shall have to include activities which demonstrate engineering proficiency and competency like troubleshooting, site situational problem solving, clarifying of design uncertainties, proposing of better alternative designs, reviewing parameters and improving work procedures and standard practice, surveys, material testing and work sequencing. With regards to the Civil Engineering discipline, the Candidate has to spend at least twelve (12) months in the site/field, while a Candidate from other discipline has to spend a minimum of six (6) months at the site/field.
Supervising Engineer means an IEM Corporate Member, or equivalent professional affiliation, of the same discipline who has personal knowledge of the Applicant/Candidate’s roles and responsibility within the same organization or company.
Technical Report means the second of two reports to be submitted by the Candidate to the Principal Interviewer presenting his Design Work, or Feasibility Study, or Research and Development Work (by Research Candidate), or Operation and Maintenance Work (by Operation and Maintenance Candidate).
Training and Experience Report means the first of two reports to be submitted by the Candidate to the Principal Interviewer describingin detail his engineering training and experience throughout his career in chronology order. The Candidate is expected to elaborate on any special problems he has encountered explaining how they were dealt with.
The Institution of Engineers, Malaysia (“the institution”) is a society established to promote and advance the science and profession of engineering in any or all its discipline and to facilitate the exchange of information and ideas related to engineering.
Unsuccessful Candidate means the candidate who has not satisfied the IEM Council that he has attained such standard and criteria as set by the council being evidence of his proficiency as a professional engineer. 


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